Evidence-backed bid leveling

    Level every bid against the scope. Keep every finding tied to source.

    Mobus turns one scope document and 2–8 subcontractor proposals into a requirement-by-bidder comparison. It separates exclusions from qualifications and silence, verifies quoted evidence against source text, and keeps the estimator in control.

    Book a demo Explore the product preview
    AI-assisted comparisonEstimator-controlledSource-linked
    Representative electrical packageBundled demo data
    MobusBid leveling
    Analysis complete
    Sunset Hotel Renovation / 26-00-00
    Electrical bid package
    Scope requirement
    A
    Summit Electric$942,500
    B
    Pacific Power$918,750
    C
    VoltWorks$971,200
    REQ-001 · General conditionsPermits & inspection fees
    REQ-002 · Fixtures & equipmentLight fixtures
    REQ-003 · TestingTesting & commissioning

    Pacific Power, Light fixtures: Alternate. +$214k alternate. Proposal evidence on page 2.

    36 of 36 comparisons persistedPacific Power · Alternate
    1scope document

    The source of truth for every comparison

    2–8bid proposals

    Each evaluated separately against the same scope

    6finding states

    Included, excluded, alternate, qualified, silent, unclear

    Allmatrix cells reconciled

    Every extracted requirement needs one response per bidder before export

    The buyout bottleneck

    Bid leveling is a document problem disguised as a spreadsheet.

    The decision depends on dozens of small scope and commercial conditions spread across the source scope, every bidder proposal, and the reviewer's working notes. Mobus gives that evidence a durable structure before it reaches Excel.

    01

    The spreadsheet loses the why

    A status or adjusted number gets copied into a cell, but the proposal language, page, and reviewer judgment fall away.

    02

    Silence gets mistaken for exclusion

    No reference, an explicit exclusion, and a qualified inclusion are different commercial conditions. Mobus keeps them different.

    03

    The same pages get reread

    Estimators repeatedly search every proposal for addenda, allowances, bonds, warranty, closeout, and scope gaps.

    Mobus Bid Leveling · For estimators & buyout teams

    Compare the same requirement across every bidder.

    Click any cell below. The effective status, conditions, confidence, and original file stay together. Where proposal evidence exists, its exact language and page stay with the finding.

    Silent means no meaningful reference was located—it is not an exclusion.

    MobusBid leveling
    Analysis complete
    Sunset Hotel Renovation / 26-00-00
    Electrical bid package
    Search scope requirements
    All statuses
    Scope requirement
    A
    Summit Electric$942,500
    B
    Pacific Power$918,750
    C
    VoltWorks$971,200
    REQ-001 · General conditionsPermits & inspection fees

    Obtain and pay for electrical permits and inspection fees.

    REQ-002 · Fixtures & equipmentLight fixtures

    Furnish and install scheduled light fixtures.

    REQ-003 · TestingTesting & commissioning

    Provide complete testing and commissioning of electrical systems.

    REQ-008 · CommercialAddendum 4 acknowledgment

    Incorporate Addenda 1 through 4 into bid pricing.

    Pacific Power, Light fixtures: Alternate. +$214k alternate. Proposal evidence on page 2.

    Effective finding
    AlternatePacific Power

    Light fixtures

    +$214k alternate · +$214,000

    99% confidence
    Original proposal evidencePage 2
    “Light fixtures are available as Alternate No. 1: add $214,000.”
    Pacific_Power_Systems_Bid.pdfView proposal

    Package setup

    Project details, one scope PDF, and 2–8 bidder proposals.

    Atomic scope extraction

    Independently testable requirements with exact source quotes.

    Evidence-isolated review

    Each proposal is evaluated separately against the citation-backed requirement set.

    Comparison matrix

    Search, status, category, and human-review filters.

    Commercial normalization

    Alternates, options, allowances, conditions, and explicit amounts.

    Risk register

    Prioritized scope and commercial findings for estimator review.

    Clarification drafts

    Editable bidder questions tied to the exact finding that produced them.

    Quality-gated export

    A multi-sheet Excel workbook after strict coverage and citation checks pass.

    How it works

    From source PDFs to a review-ready comparison.

    01

    Set up the trade package

    Add the project details, one scope PDF, and two to eight subcontractor proposals.

    Input is validated before analysis starts.

    02

    Build the requirement set

    Mobus breaks the scope into atomic requirements and preserves the source filename, page, and quote for each one.

    The scope becomes the comparison source of truth.

    03

    Evaluate each bidder independently

    Every proposal gets an evidence-isolated AI call, then deterministic checks reconcile requirement and response coverage.

    No partial matrix is quietly accepted.

    04

    Review, correct, and export

    Work through risks and clarifications, correct findings with an audit trail, and export a review-ready workbook.

    Mobus structures the evidence. Your team makes the decision.

    Analysis stages
    PrepareExtract scopeRead proposalsCompareValidate evidenceIdentify risksDraft questionsPrepare results
    Review workspace

    Turn exceptions into the next review action.

    Findings do not disappear into a summary. Mobus groups material conditions into a risk register and drafts bidder-specific clarifications tied to the same requirement and evidence.

    Commercial & scope review

    Risk register

    Open risks
    Critical riskREQ-008

    Latest addendum not acknowledged

    One proposal acknowledges Addenda 1–3 but not Addendum 4.

    High riskREQ-002

    Fixture scope outside base bid

    Required fixtures appear only as a priced $214,000 alternate.

    Medium riskREQ-007

    Warranty duration mismatch

    Two proposals offer one year against the required two-year warranty.

    Bidder follow-up

    Clarification questions

    Editable drafts
    01
    Pacific Power

    Confirm that pricing incorporates Addendum 4 and identify any resulting price change.

    Edit before sending
    02
    VoltWorks Contractors

    Confirm whether complete testing and commissioning are included in the base bid.

    Edit before sending
    03
    Pacific Power

    Provide an add price for required cutting, patching, and firestopping.

    Edit before sending
    Why trust the comparison

    The conclusion is useful only if you can inspect how it got there.

    The provenance spine links the original requirement to the bidder's exact language and then to the effective finding. Manual corrections change the working value without erasing the AI's original output.

    Provenance spine

    One finding. Every step back to source.

    01 · Scope source

    REQ-002 · Light fixtures

    Furnish and install scheduled light fixtures.

    Sunset_Hotel_Electrical_Scope.pdf · page 1
    02 · Bid evidence

    Pacific Power proposal

    “Light fixtures are available as Alternate No. 1: add $214,000.”

    Pacific_Power_Systems_Bid.pdf · page 2
    03 · Effective finding

    Priced alternate

    Required fixture scope is outside the $918,750 base bid.

    99% confidence · review required
    Original AI value retained after any manual correction
    Clarification question generated from the same finding
    Built for accountable review

    Let Mobus do the document work. Keep the judgment with your estimator.

    Evidence quality

    Complete before it is exportable

    • Every extracted requirement must have one response per bidder.
    • Every cited finding links back to language in the source proposal.
    • Scope coverage, bidder responses, and commercial items reconcile.
    • Incomplete results are stopped before they reach the export.
    Estimator control

    Your team owns the decision

    • Review every status, condition, amount, and supporting citation.
    • Correct a finding without erasing the original analysis or audit history.
    • Turn unresolved conditions into editable bidder clarification questions.
    • Mobus never recommends a winner or awards work on your behalf.
    Bring a trade package

    See how Mobus turns proposal review into a traceable comparison.

    Bring one scope and a few proposals. We'll show you the matrix, the source evidence, the risks to resolve, and the review-ready Excel export.

    Book a demo