Evidence-backed bid leveling

    Level every bid against the same source.

    Compare each proposal against one citation-backed requirement set. Select a finding in the matrix to inspect its status, confidence, quoted evidence, and cited proposal page.

    Request a demo See what the matrix tracks
    Interactive matrix-to-evidence demoFictional electrical trade package
    MobusBid leveling
    Analysis complete
    Sunset Hotel Renovation / 26-00-00
    Electrical bid package
    Scope requirement
    A
    Summit Electric$942,500
    B
    Pacific Power$918,750
    C
    VoltWorks$971,200
    REQ-001 · General conditionsPermits & inspection fees

    Obtain and pay for electrical permits and inspection fees.

    REQ-002 · Fixtures & equipmentLight fixtures

    Furnish and install scheduled light fixtures.

    REQ-003 · TestingTesting & commissioning

    Provide complete testing and commissioning of electrical systems.

    REQ-008 · CommercialAddendum 4 acknowledgment

    Incorporate Addenda 1 through 4 into bid pricing.

    Pacific Power, Light fixtures: Alternate. +$214k alternate. Proposal evidence on page 2.

    Effective finding
    AlternatePacific Power

    Light fixtures

    +$214k alternate · +$214,000

    99% confidence
    Original proposal evidencePage 2
    “Light fixtures are available as Alternate No. 1: add $214,000.”
    Pacific_Power_Systems_Bid.pdfView proposal
    01 · Inputs and boundaries

    Start with a controlled trade package.

    Current intake is one native-text scope PDF and two to eight bidder proposals. Files must be English native text and no larger than 25 MB each. Bid OCR is not part of this workflow.

    1 scope PDF

    Native text only

    2–8 proposals

    Separately identified bidders

    25 MB limit

    Maximum per PDF

    English

    Native-text documents

    02 · Workflow

    One source set. Four controlled stages.

    Each stage produces the structured input for the next, with reconciliation between model output and the complete comparison grid.

    1. 01

      Package setup

      Validate the scope, bidders, and file boundaries.

    2. 02

      Scope extraction

      Create atomic requirements with source quotes and pages.

    3. 03

      Independent bidder evaluation

      Read each proposal separately against the same requirement set.

    4. 04

      Reconciliation

      Confirm complete requirement-by-bidder coverage before review.

    03 · Comparison matrix

    Keep distinct bid conditions distinct.

    The interactive matrix above carries all six states. Search, filters, base bids, confidence, and review markers stay in the same working view.

    Six explicit states
    Included
    Excluded
    Alternate
    Qualified
    Silent
    Unclear

    Silent means no meaningful reference was located. It is never presented as an exclusion.

    Search

    Find requirements by code, category, or language.

    Filters

    Narrow by finding state or review requirement.

    Base bids

    Keep each proposal amount visible beside scope findings.

    Confidence and review markers

    Surface low-confidence or unresolved findings for human review.

    04 · Provenance spine

    Trace the finding in both directions.

    A scope quote establishes the requirement. The proposal quote and cited page show the bidder response. The effective finding records how that evidence appears in the comparison.

    Bid leveling provenance

    One finding. Every step back to source.

    01 · Scope source

    REQ-002 · Light fixtures

    Furnish and install scheduled light fixtures.

    Sunset_Hotel_Electrical_Scope.pdf · page 1
    02 · Bid evidence

    Pacific Power proposal

    “Light fixtures are available as Alternate No. 1: add $214,000.”

    Pacific_Power_Systems_Bid.pdf · page 2
    03 · Effective finding

    Priced alternate

    Required fixture scope is outside the $918,750 base bid.

    99% confidence · review required
    Original AI value retained after any manual correction
    Clarification question generated from the same finding
    05 · Risks and clarification questions

    Turn evidence into the next review action.

    Prioritized risk register

    Critical risk

    Addendum acknowledgment

    Proposal cites Addenda 1 through 3; scope requires Addenda 1 through 4.

    High risk

    Fixture base-bid gap

    Required fixtures appear only as a priced alternate.

    Editable clarification drafts

    01

    Confirm that pricing incorporates Addendum 4 and identify any price change.

    02

    Confirm whether required fixtures are included in the base bid.

    06 · Human control

    Correct the working result. Keep the original.

    Correction history preserves the model result, the reviewer change, and the reason. The estimator remains responsible for the effective finding.

    Original model result

    01 · Retained

    Unclear · 54% confidence

    Estimator correction

    02 · Effective

    Qualified · testing excluded

    History entry

    03 · Auditable

    Reviewer, time, and reason recorded

    07 · QC and delivery

    Gate the export on complete review.

    The deliverable is a source-linked Excel workbook, produced after reconciliation and approval. Mobus structures the evidence; the estimator retains the award decision.

    Reconciliation gate

    • Requirement and bidder coverage reconciled
    • Version history preserved
    • Estimator approval recorded
    Delivery

    Source-linked Excel workbook

    Matrix findings, cited evidence, risks, and clarifications remain reviewable after export.

    08 · Access and trust

    State only the controls that are verified.

    The product story is grounded in access, provenance, human review, and quality control. It makes no unsupported certification, retention, or compliance claims.

    Authenticated access
    Human corrections
    Quality gates
    Version history and approvals
    09 · Fictional trade package demo

    Request a demo without sharing a live bid.

    We will use a fictional electrical trade package to walk through the matrix, source evidence, review controls, and Excel delivery.

    Request a demo

    No customer documents required